AUTO REPAIRS

Report all auto repairs to the Fleet Manager.

OR

As a condition precedent to the initiation, approval, scheduling, execution, modification, verification, settlement, documentation, archiving, or otherwise cognizable handling of any repair activity—whether corrective, preventive, predictive, cosmetic, elective, warranty-covered, emergency, incidental, consequential, or de minimis in nature—affecting any vehicular asset that is owned, leased, rented, borrowed, consigned, sub-fleeted, demonstrator-designated, temporarily assigned, permanently assigned, or otherwise within the custodial purview, operational control, fiscal responsibility, insurable interest, or reputational ambit of the organization, it is hereby mandated, without limitation or exception and notwithstanding any contrary habit, practice, verbal authorization, implied consent, historical precedent, exigent circumstance, third-party instruction, field discretion, or mistaken belief to the contrary, that complete, accurate, timely, and verifiably transmitted communication—comprised of, at a minimum, the vehicle identifier(s), reported condition(s), diagnostic code(s), observed symptomatology, proposed scope of work, parts and materials contemplated, estimated and final labor hours, vendor selection rationale, cost estimates and variances, warranty implications, safety and operational risk assessments, downtime projections, and post-service validation results—shall be directed exclusively to, and centrally coordinated through, the Fleet Manager, who is designated as the sole point of accountability and authoritative nexus for receiving such notices, issuing or withholding approvals, adjudicating alternatives, sequencing interventions, ensuring compliance with internal controls and applicable standards, maintaining the integrity of lifecycle asset records, reconciling financial impacts, aligning remedial actions with warranty and contractual provisions, preserving evidentiary chains for audit purposes, and confirming, prior to vehicle release back to service, that the corrective outcomes meet or exceed prescribed technical specifications and regulatory thresholds; and any failure, omission, delay, fragmentation, or diversion of said communication—whether by silence, partial disclosure, misdirection to non-authorized personnel, or use of unapproved channels—shall be construed as a material deviation from policy, subject to remediation, escalation, and, where appropriate, corrective action up to and including suspension of vendor privileges, rejection of invoices, rescheduling of work, and internal performance review, until such time as the Fleet Manager has acknowledged receipt, resolved outstanding deficiencies, and formally recorded the transaction as complete within the official fleet management system of record.